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678 Main Street • PO Box 522 • Wilbraham, MA 01095 • 413-596-2472 |
The Wilbraham Children's Museum was established in 1982 to provide recreational and educational services for the children of Wilbraham and surrounding communities. Because it was felt that there were relatively few such services for very young children, equipment, exhibits and activities were aimed primarily at preschool children.
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Board of Directors
The Wilbraham Children's Museum Board of Directors
consists of current and previous museum volunteers. Any Board member may stay on the board for as long as they wish to
do so. All Board members are voting members.
Officers:
President: The president shall preside over the monthly meetings of the Voting Members, oversee the
activities of the Officers, and have primary responsibility for directing the maintenance of the exhibits, both indoor
and outdoor. The President has the final authority on all matters concerning the Wilbraham Children's Museum.
Vice President: The Vice-President will have primary responsibility for directing the fundraising
activities at the Museum. The Vice President will preside over the Monthly Meetings in the event the President is
absent. The Vice President will assume the responsibility of the President if the President is no longer able to
perform the job as described.
Treasurer:The Treasurer will process all financial transactions, including deposits (such as
from public hours, birthday parties and playgroup fees), payment of bills, verify timely collections of session
fees, overseeing all expenditures following the guidelines set forth by the Museum. In addition, the Treasurer
will prepare the monthly Treasurer's Report, balance the books monthly, work with our CPA in any tax related issues,
and prepare payroll and W-2 forms. The Treasurer will collect the mail from the Museum Post Office Box. The treasurer
is provided with a laptop computer with software to record all transactions.
Secretary: The Secretary will take the minutes and attendance at each Monthly Meeting,
and will prepare and distribute the minutes to the voting members and Wilbraham Town departments (Board of Selectmen,
Town Administrator). In addition, the Secretary will be responsible for maintaining any official documents
and policies for the Museum.
Other Volunteer Positions
Public Relations: The Public Relations Coordinator is responsible for all aspects of advertising
for the Museum on a general basis, and for fundraising events sponsored by the Museum.
Birthday Party Coordinator: The Birthday Coordinator is responsible for the overall coordination
of birthday parties held at the museum. This includes: scheduling parties, mailing out Birthday Party Policy sheet
to interested persons, collecting the reservation deposit and addendum form from these individuals, and scheduling
a birthday party hostess. The Birthday Coordinator is also responsible for the recruitment, hiring and training of
the party hostess. She/he will also keep track of Voting Members parties. The Birthday Party Coordinator will
communicate payroll and time sheet information to the Treasurer.
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Playgroup Coordinator: The Playgroup Coordinator is responsible for the overall coordination of Playgroups.
The responsibilities include: receiving and returning informational phone calls from/to anyone interested in playgroups
at the museum, playgroup regulations, assigning playgroups, and filling positions in groups throughout the year, maintaining
files, briefing Playgroup leaders before the start of a new year, providing keys to new leaders, and working with leaders
throughout the year to discuss and resolve any problems that arise.
Costume/Toys Coordinator: The Costume/Toys Coordinator will be responsible for laundering and alternating
the use of all costumes, puppets, kitchen linens, etc. on a monthly basis. The Costume/Toys Coordinator will be responsible
for maintaining all exhibits, repairing or replacing items as needed. The Costume/Toys Coordinator will also be responsible
for coordinating the purchase of new exhibit equipment as approved by the Voting Members.
Supply Coordinator: The Supply Coordinator is responsible for procuring the necessary items needed to
keep the museum running smoothly and efficiently. These purchases may include: cleaning supplies, craft supplies, and first
aid items. The Supply Coordinator will also be responsible for securing donated supplies.
Social Coordinator: The Social Coordinator is responsible for organizing the family-friendly social
activities at the Museum or outside of the museum facility.
Bulletin Board Coordinators: The Bulletin Board Coordinators are responsible for creating a bulletin
board with crafts for the months of September through June. In addition, this position is responsible for the organization
and storage of craft supplies for each bulletin board after it is taken down, for organizing and maintaining the paper
supply kept in the storage room, and for coordinating, the purchase of craft supplies with the Supplies Coordinator.
Museum Decorating Coordinator: The Museum Decorating Coordinator is responsible with decorating both the inside
and outside the museum in a season appropriate manner.
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Requirements: |
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Each Voting Member is required to attend monthly meetings at the Museum. The meetings are held at the Museum on the
first Monday of every month at 7:30 p.m. unless otherwise noted. The officers and volunteer coordinators will give a brief,
informal report to the group regarding work being done, present any current problems for discussion, recruit helpers, and
participate in any decisions made by the voting members. Playgroup leaders have the opportunity to share ideas or problems
from their groups, participate in the decision making process and report back to the playgroups.
If a voting member cannot attend a meeting, he/she should contact the President ahead of time so any pertinent
information can be shared at the meeting. If neither leader from a playgroup can attend on a given month, they must contact
the president to be sure to receive any important information discussed at the meeting to present to their playgroup. Minutes
from each meeting are available and should be read at playgroup.
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